Overview

Aeralis uses profiles to store your preferences for email generation. Each profile has a writing style learned from your real emails, plus grounding tools that give the AI extra context.

Accessing settings

From the web dashboard

Sign in at aeralis.ai
Click on Profiles in the navigation
Click on your profile to edit it

From the Gmail add-on

Open Gmail
Click the Aeralis icon in the sidebar
Click the menu icon (three dots) in the top right
Select Manage Profiles

Setting up a profile

1. Pick a template

Every profile starts from one of 8 templates: Customer Support, Customer Success, Sales Outreach, Executive, Recruiting, Account Management, Internal Comms, or Personal. The template sets the baseline for your profile. You can customize the name, icon, and description after picking one.

2. Teach Aeralis your writing style

This is the most important step. Forward at least 3 emails you've written to the profile's unique inbound address. Aeralis reads them and builds a description of how you write — your greetings, sign-offs, sentence structure, formality level, and word choices.

The profile stays inactive until you've forwarded 3 emails. After the analysis runs, you can:

Edit the style description if something doesn't look right
Re-analyze by forwarding more emails for a better sample

See Writing Style for the full guide.

3. Configure grounding tools

Add external knowledge to your emails:

Tool	Description	Available On
Context URLs	Reference specific websites or documentation	All plans
Google Search	Include up-to-date information from the web	All plans
Google Maps	Add location-aware context and recommendations	All plans
Knowledge	Search your uploaded documents	Business

Profile management

Setting a default profile

Your default profile is automatically selected when you open Aeralis. To change it:

Go to your profiles list
Click the menu (three dots) on the profile you want as default
Select Set as Default

Creating multiple profiles

Different contexts call for different writing styles. Consider creating separate profiles for:

Work - Executive template with your leadership emails forwarded
Personal - Personal template with your casual messages forwarded
Client Communications - Account Management template with your client emails forwarded
Logistics - Customer Support template with carrier/shipper emails, rate sheet URLs as context (see examples)

Plan limits

Different plans have different customization options:

Feature	Free	Pro	Business
Profiles	1	5	Unlimited
Context URLs	20	20	20
Google Search	Yes	Yes	Yes
Google Maps	Yes	Yes	Yes
Knowledge	No	No	Yes

Next steps

Create a profile for a specific context
Learn about Context URLs to add external knowledge
Generate your first draft
Set up Workspace Studio to automate email workflows

Customize Your Settings