Create a Profile

Creating a New Profile

When you first sign up, Aeralis creates a default profile for you. You can create additional profiles for different email contexts like work, personal, or client communications.

How to Create a Profile

From the Web Dashboard

1. Go to aeralis.ai/profiles
2. Click New Profile
3. Fill in the profile details
4. Click Save

From the Gmail Add-on

1. Open Gmail and click the Aeralis icon
2. Go to Manage Profiles from the menu
3. Click Create New Profile
4. Configure your settings and save

Profile Settings

Basic Information

• Name - Give your profile a descriptive name (e.g., "Work - Client A", "Personal")
• Description (optional) - Add notes about when to use this profile
• Icon - Choose an emoji for quick visual recognition

Tone

Select the default tone for emails generated with this profile:

• Professional - Business-appropriate language
• Casual - Relaxed, conversational style
• Friendly - Warm and approachable
• Formal - Traditional, conservative language

Writing Style

Add custom instructions that shape how your emails are written. These instructions apply to every email generated with this profile.

Examples:

• "Always sign off with 'Best regards, [Name]'"
• "Keep emails concise, under 150 words"
• "Use bullet points for action items"
• "Include my job title (Product Manager) when introducing myself"

Grounding Tools

Enhance your emails with external knowledge:

• Context URLs - Add websites the AI can reference (e.g., company site, documentation)
• Google Search - Enable to include up-to-date information
• Google Maps - Enable for location-aware recommendations
• Knowledge - Reference your uploaded documents (Business plan)

Setting a Default Profile

You can set any profile as your default. The default profile is automatically selected when you open Aeralis.

1. Go to your profiles list
2. Click the menu (three dots) on the profile
3. Select Set as Default

Profile Limits by Plan

Plan	Max Profiles
Free	1
Pro	5
Business	Unlimited

Tips

• 💡 Tip: Create separate profiles for different clients or projects to keep context organized
• 💡 Tip: Use descriptive names so you can quickly identify the right profile
• 💡 Tip: Test your profile with a sample email before using it for important communications

Next Steps

• Learn about Grounding Tools to enhance your profiles
• Understand how profiles work