Overview

The quality of Aeralis output depends on three things: the emails you forward for style learning, the context you provide when generating, and how well your style description reflects how you actually write. This guide covers how to get the most out of each.

Forward better email samples

Your forwarded emails are the foundation of everything Aeralis generates. The AI analyzes your greetings, sign-offs, sentence structure, formality, word choices, and overall voice. Better samples mean better output.

What to forward

Emails you wrote, not emails you received
A mix of situations - short replies, longer explanations, meeting requests, follow-ups
Recent emails that reflect how you write now, not five years ago
At least 3 emails to activate a profile, but more is better — 10 to 15 gives a solid picture

What to avoid forwarding

Form letters or templates you copy-paste (Aeralis would learn the template, not your voice)
One-word replies like "Thanks" or "Sounds good" (not enough signal)
Emails written by someone else that you just forwarded along

Updating your style

If your writing changes over time, or you want to shift how a profile sounds, forward new emails and trigger a re-analysis. The old style description gets replaced with one based on the updated sample.

Write clear context when generating

The text you type in the context field when generating a draft or reply tells Aeralis what to write about. Your profile handles the how (style, voice, formality). The context handles the what.

Be specific

Vague context gets generic emails. Specific context gets useful ones.

Instead of...	Try...
"Write a reply"	"Accept the meeting and confirm I'll bring the quarterly report"
"Decline politely"	"Decline the invitation, mention I have a conflict, suggest next Tuesday instead"
"Follow up"	"Follow up on the proposal I sent last week, ask if they have questions"

State your intent

Tell Aeralis what you want to accomplish, not just what words to use.

Good examples:

"I want to reschedule to next week without seeming flaky"
"Thank them warmly but set boundaries about working hours"
"Express interest but ask clarifying questions before committing"

Include key details

Mention specific information that should appear in the email:

Names, dates, and times
Project or product names
Specific numbers or data points
Action items or next steps

Specify what to avoid

Sometimes it helps to say what you don't want:

"Don't apologize excessively"
"Avoid technical jargon"
"Don't make promises about timelines"
"Skip the small talk, get straight to the point"

Edit your style description

After Aeralis analyzes your forwarded emails, it generates a written style description. This description drives every email the profile produces. If something feels off, edit it directly.

When to edit

The description says you use exclamation points but you don't want that
It missed a pattern you care about (e.g., you always start with the recipient's name)
You want to add a preference that doesn't show up in your email samples

How to edit

Open your profile
Find the Writing Style section
Click the style description to edit it
Save your changes

The edits take effect on the next email you generate. You don't need to re-analyze.

Common scenarios

Getting replies that sound too formal

Forward more casual emails. If your sample set is mostly client-facing or official emails, Aeralis will lean formal. Adding some informal replies to colleagues balances it out. You can also edit the style description to note that you prefer a more relaxed tone.

Getting replies that are too long

This usually means your forwarded samples tend to be long. Edit the style description to add a note like "prefers concise emails, typically 2-3 short paragraphs." You can also mention it in the context: "Keep this short."

Getting greetings or sign-offs you don't use

Edit the style description. If it says you sign off with "Best regards" but you actually use "Thanks," just change it. Aeralis follows the style description literally.

Tips for better results

Start simple, then refine

Generate a first draft and see what comes out. If it's not right, adjust your context and try again. Common refinements:

"Make it shorter"
"Be more direct"
"Add more detail about [topic]"
"Remove the part about [topic]"

Let context do the work

When replying to emails, Aeralis reads the original message. You don't need to repeat information that's already in the thread.

Leave it empty sometimes

For straightforward replies, you can leave the context field empty. Aeralis generates a response based on the email thread and your profile's writing style. This works well when the expected response is obvious.

Use the right profile

If you have multiple profiles, make sure you've selected the one that fits. Your sales outreach profile and your internal comms profile will produce very different emails from the same context.

Next steps

Create a profile and forward your first emails
Learn about Grounding Tools to add context
Set up Workspace Studio for automated emails